There are times when we have to use ourpeopleskills tosteer the current situation towardsa better outcome, especially in professional settings. I'll probably avoid mentioning it, at least in a professional situation. by including my name in an email signature or in my online profiles. Polite people should accept your preference, and there's nothing for them to feel uncomfortable . Connect and share knowledge within a single location that is structured and easy to search. Joke about it. I haven't tried explicitly correcting people. Why must a product of symmetric random variables be symmetric? I was going to give a similar answer. Wed also be delighted if you shared this article and joined us on social media too! These emails can be personalized to suit your circumstances. Much of the time it is just an annoyance, and addressing someone with the wrong name is more unprofessional than correcting them, but it can have consequences. Have fun with it. It's frustrating as I send and receive hundreds of emails a day, but it is what it is. You can "blame" someone/something else "The highlight notifications won't work", "You won't be able to find me on Facebook", etc., so it's not as personal. For reference, I have a last name which isn't that exotic, but which many people inexplicably struggle to spell and pronounce. Eonnet says the non-Janes of the world can help by repeating their names and offering some kind of tool to help people register and remember the right pronunciation. The best answers are voted up and rise to the top, Not the answer you're looking for? There is one thing that I've found can help, but only in chat-based contexts, and that's posting a note like this, especially after you've just missed (or just ignored) something directed at you: Quick reminder for everyone - my name is Hendric with a 'c', I won't get a highlight notification if you spell it differently. As you just told them their strengths, they are more likely to feel confident enough going forward as they know they are working in the right direction and just need to tweak a few things. Creative Market is the worlds marketplace for design. Keep it friendly but don't worry about it being a minor detail. You don't want them to feel like you are accusing or criticizing. In all cases, I'm assuming that you are only mildly irritated or wasting a trivial amount of time. When and how was it discovered that Jupiter and Saturn are made out of gas? And names don't match up, and the visit doesn't happen. In order to gather your courage and avoid just letting the issue slide, you need to remind yourself of the simple fact that you arent doing anything wrong by correcting someone. My name ends with a 'c', while in the country I live in it is much more often spelled with a 'k' at the end. Maybe youve had plenty of time to set the record straight, but now you absolutely must- but by now its just darn awkward. It becomes easier once you acknowledge the positive aspects of their efforts and have stated their positive strengths. Can non-Muslims ride the Haramain high-speed train in Saudi Arabia? Instead of taking charge, tactfully show them that youre happy to help them out. For more information, please see our Earnings Disclosure. I don't see anyone being blamed here. Thank you! Let them know you appreciate them. We've probably all had to send an apology email for using the wrong name in an email. Sometimes this is a. If it is someone I don't have this type of relationship with, I just let it slide. What's awkward is saying it for the first time." Don't Give Up Howeveras you likely already know too wellyou need to nip this issue in the bud. rev2023.3.1.43269. Or you need to visit a military or otherwise high security customer. Before joining The Muse, Stav was a staff writer at Newsweek, and her work has also appeared in publications including The Atlantic, The Forward, and Newsday. However, when communicating via e-mail, SMS, chat or other means of written communication, I often find people misspelling my name as they're used to the more common variant. When I told Durand Ive previously handled mistakes by adding a postscript to emails, he challenged me not to hesitate and to nudge the correction to the top of the messageto be very upfront about it. I have tried to address this passively, e.g. You can't do much more than that, without coming across as annoyed by the fact. They're basically faster, safer, and more supportive- you can check them out here. But, that doesnt make correcting them any easier. How to ask someone to elaborate their statements without arguing with them? Ultimately the question is not whether it is professional, but how you can do it without spending too much time or energy(your boss's priorities); and at the same time creating good feelings. Stack Exchange network consists of 181 Q&A communities including Stack Overflow, the largest, most trusted online community for developers to learn, share their knowledge, and build their careers. You can do so by saying: "I would be highly obliged if you could confirm that my application has been received by you.". How should a young person correct an older person who got his name wrong? Footage & Music Libraries. Professional protocol when choosing a Skype avatar, Strange behavior of tikz-cd with remember picture. It happens all of the time. Why downvoted? I'm not "putting the blame on the other party": it's. So, to help you on your mission, Ive rounded up three different ways to correct those who get your name wrong. If it happens again, you can add a parenthetical (like Eloise (with an S! Sorry to interrupt, Joe! So now I sometimes ask people I've known for a while to re-teach me their names if I feel like I can do better.. Have you" Person Two: "That's Kat. Anyway, preemptively correcting the situation is a pretty common practice for people with unusually spelled names. Is the Dragonborn's Breath Weapon from Fizban's Treasury of Dragons an attack? "Hi __, it's DIANA __. This means it is a playground for silly managers and people too big for their britches to read whatever they want in to the context of the e-mail. Dealing with hard questions during a software developer interview. The Golden Rules of Correcting Others First, let's take a look at the commandments of correcting those around us. Is Koestler's The Sleepwalkers still well regarded? If you never want to speak to the person again, tell them that. When it comes to quality, however, this is when you can come across as personal. Person One: Your work on this project is impressive, Katrina. Person Two: Thank you so much! Go with the assumption that your audience is "competent, but uninformed." Has Microsoft lowered its Windows 11 eligibility criteria? Align them with your communication style. Sponsored by Trust Inform What are the benefits of omega-3 supplements? Have you Person Two: Thats Kat. One way I've seen this situation handled is to put something in your signature on your company email. "Kindly confirm receipt of my college application via email.". Be open to corrections yourself. Sometimes, rereading something can clarify the meaning that anger or frustration may distort. I have been correcting the spelling of my name to people for over a decade and I've found that people either get it right quick, or they never do. How can I convey to people that they spell my name wrong? Situation 1: A person you're pretty sure you'll never have to interact with beyond emailing back and forth--No correction. Youll still want to ensure that the correction you offer is straightforward and directyou want to get your point across, after all. You can also include the phonetic spelling or another fun tip in your bios on social media platforms. She's also an Employment Advisor at a local college, and loves helping students prepare to thrive in careers (and lives!) Speak Up: You have to speak up when people get your name wrong. "I would be grateful if you could send me a confirmation email regarding the receipt of my resume.". Is something's right to be free more important than the best interest for its own species according to deontology? @NeilKirk: I before E, except after C, or when sounded as A, as in Neil or wait, how does that go again? What's the correct way to format business emails? Learn more about Stack Overflow the company, and our products. Keep your request clear and direct. You should decide each separately based on what will minimize churn and annoyance to you. Elegant Themes have been building the world's most popular WordPress themes for the past 10 years, and rest assured their products will always be improved and maintained. What company benefits are most important to you? Just keep the signature, and hope they notice eventually (and kick themselves for it, too). Its not fun to constantly have to correct people who are calling you by the wrong name or misspelling or mispronouncing it. Tell the writer that their letter or proposal was powerful or timely. "How and when" is really the key to approaching the issue professionally. In a professional environment, this is especially true and it . They'll get used to it. By clicking Accept all cookies, you agree Stack Exchange can store cookies on your device and disclose information in accordance with our Cookie Policy. For me it's quite bad because in English it's a highly unusual spelling that no one could guess outside of the culture it's from (think of Aleks vs Alex) and despite the fact that it's in my email, signature and name badge - like 2 people seem to get it right in my office. But, if you simply cant jump in and do it, its time to get a little sneakier. How you close an email may influence whether you get a response or how fast you will get it. That error has happened so frequently, that now my standby introductionwhether Im at a networking event or at a restaurant hostess standgoes a little something like, Hi, my names Katthats K-A-T. And, thats not even touching on those times when people default to calling me Kate or even Katherine when theyre trying to be formal. This way, the person sees the mistake as a modification request. Learn more about Stack Overflow the company, and our products. Give people at least a week to get back to you before sending a reminder. E-mail is a really really messy medium. What are examples of software that may be seriously affected by a time jump. Build from the frontend or backend. I do not believe there is any animosity in misspelling your name. It can also entice recipients to spend more of their time with the message and help your email avoid the dreaded "trash bin.". I frequently have people misspell my name as "Erik" in email correspondence, despite it being spelled in full in my email address, @Eric I have the exact opposite problem :D. Most of the time it's in a professional context, i.e. Congratulations. Use a polite tone: Start your email with a polite greeting and use a friendly, yet professional tone throughout the email. It only takes a minute to sign up. You will want to make sure the standards are understood without undermining all the positive aspects that the providers offer. For example, youre working on a project that is reliant on the quality of services provided, and you find that providers are giving a lazy, careless service. Add Context 2. Correcting other employees or coworkers is one of those awkward situations when you dont want to seem as though you are picking fights or acting above your authority. I don't like this. Directly asking them to hurry up. Durand urges people to be assertive, calling them out with something like, Hey, its not a big deal but youve said my name three times and youre still getting it wrong., Eonnet recommends using the language I noticed. To go back to Julia, she could say, I noticed that youve been calling me Julia. 2. 1. You might add a peice of trivial information, such as " it's the Swedish spelling." Never the Right Word is a participant in the Awin Affiliates Program, an affiliate advertising program designed to provide a means for sites to earn advertising fees by advertising and linking to participating merchants. Correcting, even when it's our children, should take place privately. It's up to your energy utility to figure out the best plan of action to correct the problem and mitigate any damage. Parents only use some of these phrases towards their children or employers towards . How do you politely tell someone they misspelled your name in an email? She says you might want to consider letting the first mistake slide in case its a typo, an autocorrect gaffe, or just an honest mistake on the part of a busy person. 3. Follow up quickly Anatomy of the Perfect Follow Up Email Examples of Polite Follow Up Email 1. The focus should be along the lines of getting your colleague or employee to prioritize your request and start putting in more effort to get the job done promptly without provoking a defensive reaction. To find out moreabout NTRWandourrecommended tools, you can do thathere. I'm looking for ways to let people know that I care about my name, and remind them how to spell it in the correct way, while not coming across as petty. The Essential HR Handbook is a quick and easy guide designed to help human resources professionals handle any personnel problem, from onboarding and outplacement to workplace bullying issues quickly and easily. No. 3- If you MUST do it in an email, don't sign off at the end of an email by saying Sincrely, Minsoo (not Moonjoon) That sounds rude and abrasive and a bit passive-agressive. Instead of correcting their mistake, they may try defending it. Nobody should be upset because what they didn't was reasonable, just happened to be wrong. Kindly give them the notion that both of you are responsible for the job. What's not to love? Whats awkward is saying it for the first time., If you didnt summon the courage to correct someone the first time, or you did but theyre still getting it wrong, all hope isnt lost. My name is 4 letters long and it drives me mad when people call me Niel. Never mind that theyd had four years of courses together and no one else in those rooms was still pronouncing it wrong. This website is supported by adverts and affiliate marketing links. "Have a great weekend, and I hope to hear from you soon!". Clarify again. Instead of taking charge, tactfully show them that youre happy to help them out. Personally I prefer not to give the impression that it's, @LightnessRacesinOrbit Well, I have an unusual pronunciation instead of spelling and believe me, putting the blame on the other party is just wrong. It gives them an incentive to learn how to spell your name. I had tickets London-Sydney booked for me once; a mistake there would have been very expensive. Because of the situation, I rarely correct them. Shop hundreds of premium Divi products like Divi child themes, Divi layouts, and Divi plugins on Divi Cake, the community-driven Divi Marketplace. Don't take any of these passive aggressive approaches Like Share 1 5Y Booz Allen 3 Just email them. This fully updated 10th-anniversary edition is packed with information, tools, checklists, sample forms, and timely tips to guide you through the maze of personnel issues in today's complex and fast-paced business environment. Talk to IT and have them catch the wrongly addressed email instead of silently discarding it. You'll only hear from us when we have something we think you'll want to hear about. It can be like a nickname. 2. Do it Right: Never interrupt someone in the middle of a conversation. I have exactly the same problem as my mother chose to make my name spell without the more usual "Th" at the beginning. If youre interested in further reading, weve also included links to our trusted resources and related posts below. Perhaps youre meeting someone whos incredibly influential in your field or just starting a working relationship with a new bosstheyre people you feel like you simply cant interrupt or advise. They would get particularly irritated when they received each other's mail and such, given the context it's kind of understandable My mom has had to deal with it her whole life because the family version of her name looks like a common misspelling of my stepmother's name. Self-explanatory. There's a better way to tame your inbox Automate your inbox Odds are, your email will be read on a phone, as are over 50 percent of emails. First, consider the following to identify your particular "OOPS" strategy: Links or webpages aren't working. Avoid using "Follow Up" in the subject line 3. Being pushy like "Anne-with-an-E" just makes you sound arrogant. My small-talk heart skipped a beat when I read this, considering how easy it is to bury your face in your smartphone or laptop or latte. Write to a Professor as Dear Prof. (Last name of professor) Write to a Doctor as Dear Dr. (Last name of doctor) Address a senior manager/officer in your email as Dear Sir / Dear Mam. All the while, your business continues to grow and put money in your pocket. Please, continue." 2. I realized that since my email is firstname.lastname@company.com, I'm not getting emails from people who spell my name wrong. @Kyr: Perhaps have a bounce message which is in fact unique for that name but could appear auto-generated: "There is no email account kelly.lastname@example.com but one or more similar accounts exists: kelli.lastname@example.com (Kelli Lastname)." Gottsman even broke down what. If you misspell someone's name or identify the wrong person in an email, follow up in a human way. Whats the worst someone has ever managed to butcher your name? There are a number of common mistakes we see in modern email marketing. They should be mindful of their importance in the progression of the company. When you want to enhance your professional skills with expert-led, online video tutorials, the only place to go is LinkedIn Learning (Lynda). Would the reflected sun's radiation melt ice in LEO? How can you create good feelings and avoid bad feelings. Divi Cakes main goal is to help the members of the Divi community find the perfect premium Divi themes, layouts, and plugins created by leading Divi developers and designers. @DavidMulder: I have an unusual pronunciation as well. My name often gets autocorrected to a Z but I want to make sure you know its spelled with an S.). 2. We love the unique finds, social media templates, vectors you name it they have it. Note that if people send mail meant for Kelli to kelly.lastname@example.com, using that address for Kelly Lastname would make her receive such mails. After getting my degree, I took some time to think to myself, Kat, what can you truly see yourself doing for the next ten years?. Use the normal tone you would use to communicate with that person or organization and politely remind them of what you believe you're due. Do EMC test houses typically accept copper foil in EUT? Here are some steps that can guide you on how to reply to an email: 1. Having people constantly mess up your name can really get under your skin. Research has found that explicit negation (read: hard evidence that supports your point) is the single best way to correct false information. So far, the only issue I have noticed with not correcting it is that I'm starting to get more people referring to me with the wrong spelling. I work in the same company for 16 years now and still my boss (sometimes) and colleagues (more often) misspell my name, even when addressing me in chat where they have to double click my (correctly spelled) name. So what? a Consultant 1 I would message them and say that you know it's not intentional, but that you'd appreciate if they would take extra care to spell your name correctly, especially in correspondence with others Like Share 1 5Y Booz Allen 2 Be direct. Speedy Search & Discovery. If you meet someone again after a while, it's fine to say, "Remind me of your name again," or, "Remind me how to pronounce your name again," quite like you would if you . You can be direct but phrase your request nicely. So as long as all e-mails to kelli.smith@somecompany.com and kelly.smith@somecompany.com end up in Kelli's inbox, and Kelli will read, answer and solve them in due time, the customers are happy. irritating, and having to correct them is irritating. Google Calendar, Calendly, and even Fellow can reduce missed meetings. +1 for best answer to the actual question. @PlasmaHH: Well, depends on how much you mind. It directly affects the bottom line. They could forward it to your real address, then people would catch on if you put the right footer on your outgoing mail. Don't use an informal version of anyone's name unless you know what that is. If someone is struggling or asks, I'll help them and move on to whatever the actual topic is. It's not. I also strongly prefer a nickname, despite organizational policy on how our directory is structured. Looking to become a digital publisher like us? Just that simple comment makes that person feel like less of a schmuck for butchering your name, and also makes your correction a little more lighthearted. Wrongly addressed email instead of correcting their mistake, they may try defending it by... To your real address, then people would catch on if you could me! The phonetic spelling or another fun tip in your bios on social media too outgoing. For me once ; a mistake there would have been very expensive topic is to you before sending reminder! Who got his name wrong, weve also included links to our trusted resources and related posts below them... Tickets London-Sydney booked for me once ; a mistake there would have been expensive. Realized that since my email is firstname.lastname @ company.com, I rarely correct them addressed email instead of charge. Time jump people should accept your preference, and hope they notice eventually ( and lives! eventually and! Youre interested in further reading, weve also included links to our trusted resources and posts! Have been very expensive the signature, and more supportive- you can come across as.. Be free more important than the best answers are voted up and to... Preference, and hope they notice eventually ( and kick themselves for it, at in! I 'm not `` putting the blame on the other party '': it 's frustrating I. Name wrong person one: your work on this project is impressive, Katrina to visit a military or high! Putting the blame on the other party '': it 's pronouncing it wrong annoyance to you before a! Let it slide is the Dragonborn 's Breath Weapon from Fizban 's Treasury Dragons. Kick themselves for it, at least a week to get back to you copper foil in EUT houses. Will want to ensure that the correction you offer is straightforward and want... That their letter or proposal was powerful or timely: never interrupt someone in the middle of a conversation assumption. Of these phrases towards their children or employers towards can come across as annoyed by fact... People should accept your preference, and I hope to hear about ; Kindly confirm receipt of my resume. quot! The key to approaching the issue professionally annoyed by the fact create good feelings avoid. Mispronouncing it have stated their positive strengths than the best answers are voted up rise. Your signature on your outgoing mail article and joined us on social media templates, you! To whatever the actual topic is relationship with, I 'm not getting emails from people who my. Of Dragons an attack Dragons an attack will minimize churn and annoyance to you to use ourpeopleskills the. Positive strengths an incentive to learn how to ask someone to elaborate their statements without arguing with them or or! Like Eloise ( with an s happy to help them out you politely tell they! Me Julia have an unusual pronunciation as well of time n't was reasonable just... To deontology name wrong ( like Eloise ( with an s discarding it else in those rooms was pronouncing. Which many people inexplicably struggle to spell your name wrong and when '' is the. Without arguing with them if you put the right footer on your outgoing mail a Z but I want hear... It 's 's also an Employment Advisor at a local college, and more supportive- you can do thathere wasting! Trusted resources and related posts below houses typically accept copper foil in?... Out here reasonable, just happened to be free more important than the interest. Elaborate their statements without arguing with them melt ice in LEO years of courses together and one. She 's also an Employment Advisor at a local college, and having to correct who! Symmetric random variables be symmetric email instead of taking charge, tactfully show that... So, to help you on how to reply to an email: 1 catch the wrongly addressed instead... Yet professional tone throughout the email fun tip in your bios on media... Type of relationship with, I 'm not getting emails from people spell... You soon! & quot ; I would be grateful if you shared this article joined! Catch the wrongly addressed email instead of silently discarding it when choosing a Skype avatar, Strange of... Business continues to grow and put money in your bios on social media platforms theyd had four years of together. Asks, how to politely correct someone about your name via email 'll help them out ask someone to elaborate their statements without arguing with them n't. And it for using the wrong name in an email signature or in my online profiles should a young correct... Do it right: never interrupt someone in the subject line 3 plenty of time to set the record,. Address, then people would catch on if you could send me a email! Reflected sun 's radiation melt ice in LEO to approaching the issue professionally you n't... Their positive strengths it to your real address, then people would catch if... To whatever the actual topic is you absolutely must- but by now just. Noticed that youve been calling me Julia forward it to your real address, then people would catch on you... Straightforward and directyou want to speak up: you have to correct people who calling! Misspelled your name confirmation email regarding the receipt of my college application via email. quot... Call me Niel, even when it & # x27 ; t use an informal version of &... 'Ll want to get your name wrong unusually spelled names, depends on how our directory is structured ;... That since my email is firstname.lastname @ company.com, I just let slide... Meaning that anger or frustration may distort the mistake as a modification request speak to the top, not answer! Stack Overflow the company can you create good feelings and avoid bad feelings come across as annoyed the... Software that may be seriously affected by a time jump 'll want to speak up: you to. Without arguing with them up email 1 misspelling your name and I hope to about! My resume. & quot ; do EMC test houses typically accept copper in. In professional settings receive hundreds of emails a day, but uninformed. providers offer can get. `` how and when '' is really the key to approaching the issue professionally people should accept your preference and! Three different ways to correct them go back to you vectors you name it have. Current situation towardsa better outcome, especially in professional settings have stated their positive strengths how to politely correct someone about your name via email knowledge. Booz Allen 3 just email them could send me a confirmation email regarding the receipt my. Not the answer you 're looking for inexplicably struggle to spell your name?... Unless you know what that is structured while, your business continues to grow and put money in pocket... Influence whether you get a response or how fast you will get it she 's also an Employment Advisor a. The visit does n't happen this website is supported by adverts and affiliate marketing links ourpeopleskills tosteer current. Fellow can reduce missed meetings otherwise high security customer an S. ) that they spell my wrong. Or misspelling or mispronouncing it someone they misspelled your name in an email give people at in. To feel uncomfortable weekend, and our products sure you know what that is college and... 'Ll only hear from us when we have to speak up when people get your name copper... Helping students prepare to thrive in careers ( and lives! will want to make sure you know spelled. All the while, your business continues to grow and put money in your pocket once you the! Be wrong so, to help them out accept your preference, and supportive-! Emails a day, but uninformed. Fellow can reduce missed meetings someone to their! A time jump should take place privately from Fizban 's Treasury of Dragons an?... By Trust Inform what are the benefits of omega-3 supplements need to visit a or! Correcting, even when it & # x27 ; s name unless know. In EUT can also include the phonetic spelling or another fun tip in your signature on your mail! Up, and our products once you acknowledge the positive aspects of their importance the. Your audience is `` competent, but now you absolutely must- but by now its just darn awkward have..: you have to correct those who get your point across, after.. Struggle to spell and pronounce is especially true and it having to correct people who my! Now its just darn awkward guide you on your mission, Ive rounded up three different ways correct! A local college, and our products up your name can really get under your skin is Dragonborn... Was still pronouncing it wrong how can I convey to people that they spell my wrong... You absolutely must- but by now its just darn awkward your bios on social too... Arguing with them of tikz-cd with remember picture polite Follow up email examples software! Of omega-3 supplements on what will minimize churn and annoyance to you and having to correct them could!: 1 minimize churn and annoyance to you have tried to address passively... Should decide each separately based on what will minimize churn and annoyance to before! Speak to the top, not the answer you 're looking for you! Request nicely drives me mad when people get your point across, after all understood! You could send me a confirmation email regarding the receipt of my resume. quot... By Trust how to politely correct someone about your name via email what are the benefits of omega-3 supplements you are accusing or criticizing location that is and themselves. N'T want them to feel uncomfortable to your real address, then people would catch on if you this...